Kick Off Initial Planning Meeting by interested PyroTech mentors and nemos
Things to Consider:
Getting the Information out there
Handouts for Kick Off
Roles for Kick Off
Aquire materials
Contact people
Volunteers
Rules/Scoring
Post Kick-Off Sharing
Getting the Information out there
URL pointed to a new wiki: <a href="http://ncfrcteams.org" target="_blank">http://ncfrcteams.org</a> -- and <a href="http://ncfrcteams.com" target="_blank">http://ncfrcteams.com</a>
Put initial schedule on the wiki
Put PyroTech experience with playing human game on wiki (progression of what we did along with some photos)
have Marie forward information to teams
Handouts for Kick Off
Create, edit and print handout to give out at check in tips for brainstorming and alliance discussion (printed 150 copies, probably used 100)
Create and print all sign-in sheets, etc. (see other page with documents)
Create and print post-event survey -- printed 200 used about 75
Create HPG Check-in Sign *needed to be more prominent
Create and print sign in sheet for teams, volunteers, mentor team
Create and print evaluation forms
Roles for Kick Off
Set up and check-in 8:30 for small number of team members
Assign someone to sign in our team -- at fountain -- check in together
Scope out areas to meet for Game Design etc - This did not happen due to restricted movement due to field construction before telecast. It would have been extremely helpful to have a designated area for Game Designers, Refs, Scorekeepers (15+ people) to meet with basic tech needs - power, projector or whiteboard, chairs, table(s) and an immediate paper copy (or two) of the rules. We need an accessible printer and someone designated to print the rules asap. Print 2-3 copies and have one sent out to copier for team distribution. Several teams did not seem to have access to the rules at all. It was very useful to have discussions of the rules with other teams.
Post nametag demo on white board with other signs - team # and first name *would have liked this to work better than it did. Names can be powerful at creating more interaction and lasting memories
Safety - (assign mentor and 2 students) Look at field and figure out safety rules needed to play the game and how to make the game safe
Create schedule for alliance rounds
Post alliance assignments on whiteboard
Create or edit and post alliance assignments on wiki - internet access limited - this happened post-event
Post the alliance round schedule on whiteboard
After animation at noon - print game rules, make copies
Scoring
Scoring - students took ownership and ran with this - a couple of them created a LabVIEW program with timer and scoring
Create scoring sheets (1 per alliance per game -- 4 games; 4 games; 2 games; 1 game = 11 sheets) *Did not need as scoring much simpler for 2012 game.
Keep score for each team
Input scores onto wiki (ncfrcteams) -- via form created for that -- or copy sheets before giving if no wireless
Understand points and scoring
Materials Needed (or thought to be)
Unload HPG materials from all vehicles
Pick up last minute materials Saturday am (What did we forget?)
Colored pinnies from MCCC and check on balls - need specific color for refs
White boards
Whistles (6)
Name tags or buttons for 200+ people? Can we make some blank buttons?
Battery for airhorn, bull horn -- 4 D's
Gaffer tape and supplies (Burke Brothers if needed) - could have used to outline 'keep clear zone'
3x5 cards - alliance strategy written down before match and discussed during strategy sessions *did not happen this year
Big timer
Amp with mic -- or DJ?
Printer/paper (not sure how much),
First Aid kit - thankfully did not need also needed red and blue flags for queuing - (good practice for competitions) microphone for use on the field projector - larger screen - to go over rules before first match - goes along with needing space for Game Design
Post Kick-Off Sharing
Input evaluation forms
Write up evaluation results
Put evaluation results on wiki
Send evaluation results to Marie
Update Wiki - start post event page
Contact people
Lee Barger -- If we use the game mock up, is it going to be safe?
*Perhaps having a meeting scheduled well before design specifications released to Lee would helpful to address any safety concerns without compromising secrecy of design.
Marie - Team sign ups for HPG and materials provided by NC FIRST, forward emails to teams with our 'help needed list'
Volunteers
create, print and post master volunteer list
create, print and post condensed volunteer list
embed volunteer spreadsheets into wiki
print master volunteer list (color) -- 2 small and 1 large
Other things we noticed after the event that might be helpful not mentioned above: 10 minutes to talk to teams in stands before lunch to give them critical information about the HPG
goal of activity
where to meet after lunch break
where to pick up copies of rules, if needed
what to do during lunch period - strategize, find alliance members once they are posted
2012 HPG Planning Details
Kick Off Initial Planning Meeting by interested PyroTech mentors and nemos
Things to Consider:
Getting the Information out there
Handouts for Kick Off
Roles for Kick Off
Aquire materials
Contact people
Volunteers
Rules/Scoring
Post Kick-Off Sharing
Getting the Information out there
URL pointed to a new wiki: <a href="http://ncfrcteams.org" target="_blank">http://ncfrcteams.org</a> -- and <a href="http://ncfrcteams.com" target="_blank">http://ncfrcteams.com</a>
Put initial schedule on the wiki
Put PyroTech experience with playing human game on wiki (progression of what we did along with some photos)
have Marie forward information to teams
Handouts for Kick Off
Create, edit and print handout to give out at check in tips for brainstorming and alliance discussion (printed 150 copies, probably used 100)
Create and print all sign-in sheets, etc. (see other page with documents)
Create and print post-event survey -- printed 200 used about 75
Create HPG Check-in Sign *needed to be more prominent
Create and print sign in sheet for teams, volunteers, mentor team
Create and print evaluation forms
Roles for Kick Off
Set up and check-in 8:30 for small number of team members
Assign someone to sign in our team -- at fountain -- check in together
Scope out areas to meet for Game Design etc -
This did not happen due to restricted movement due to field construction before telecast. It would have been extremely helpful to have a designated area for Game Designers, Refs, Scorekeepers (15+ people) to meet with basic tech needs - power, projector or whiteboard, chairs, table(s) and an immediate paper copy (or two) of the rules. We need an accessible printer and someone designated to print the rules asap. Print 2-3 copies and have one sent out to copier for team distribution. Several teams did not seem to have access to the rules at all. It was very useful to have discussions of the rules with other teams.
Post nametag demo on white board with other signs - team # and first name
*would have liked this to work better than it did. Names can be powerful at creating more interaction and lasting memories
Safety - (assign mentor and 2 students) Look at field and figure out safety rules needed to play the game and how to make the game safe
Create schedule for alliance rounds
Post alliance assignments on whiteboard
Create or edit and post alliance assignments on wiki - internet access limited - this happened post-event
Post the alliance round schedule on whiteboard
After animation at noon - print game rules, make copies
Scoring
Scoring - students took ownership and ran with this - a couple of them created a LabVIEW program with timer and scoring
Create scoring sheets (1 per alliance per game -- 4 games; 4 games; 2 games; 1 game = 11 sheets)
*Did not need as scoring much simpler for 2012 game.
Keep score for each team
Input scores onto wiki (ncfrcteams) -- via form created for that -- or copy sheets before giving if no wireless
Understand points and scoring
Materials Needed (or thought to be)
Unload HPG materials from all vehicles
Pick up last minute materials Saturday am (What did we forget?)
Colored pinnies from MCCC and check on balls - need specific color for refs
White boards
Whistles (6)
Name tags or buttons for 200+ people? Can we make some blank buttons?
Battery for airhorn, bull horn -- 4 D's
Gaffer tape and supplies (Burke Brothers if needed) - could have used to outline 'keep clear zone'
3x5 cards - alliance strategy written down before match and discussed during strategy sessions *did not happen this year
Big timer
Amp with mic -- or DJ?
Printer/paper (not sure how much),
First Aid kit - thankfully did not need
also needed
red and blue flags for queuing - (good practice for competitions)
microphone for use on the field
projector - larger screen - to go over rules before first match - goes along with needing space for Game Design
Post Kick-Off Sharing
Input evaluation forms
Write up evaluation results
Put evaluation results on wiki
Send evaluation results to Marie
Update Wiki - start post event page
Contact people
Lee Barger -- If we use the game mock up, is it going to be safe?
*Perhaps having a meeting scheduled well before design specifications released to Lee would helpful to address any safety concerns without compromising secrecy of design.
Marie - Team sign ups for HPG and materials provided by NC FIRST, forward emails to teams with our 'help needed list'
Volunteers
create, print and post master volunteer list
create, print and post condensed volunteer list
embed volunteer spreadsheets into wiki
print master volunteer list (color) -- 2 small and 1 large
Other things we noticed after the event that might be helpful not mentioned above:
10 minutes to talk to teams in stands before lunch to give them critical information about the HPG